A template per event
Separate texts for bookings, approvals, reminders and submissions instead of one generic email.
Core platform
Email templates
Booking confirmations, approval requests, deadline reminders: every system email is a template whose wording, salutation and layout you control.
Editable Subject and body
Placeholders Documented per template type
Preview Live
Delivery Your SMTP server
System emails that sound like your organization
Templates use named placeholders for vehicle, driver, period or deadline. A preview shows how the email will look with real values before you save. Delivery runs through your own mail server — nothing goes via a third-party sending service.
What it does
What the module actually does
Documented placeholders
A dedicated page lists every available placeholder per template type with its meaning.
Live preview
See the finished email as the recipient will get it before you save.
Bilingual
The interface and the shipped templates are available in German and English.
Your own SMTP server
Delivery through your existing mail infrastructure — aligned with your SPF, DKIM and archiving rules.
In-app notifications
Alongside email there are in-app notifications in the bell menu, so nothing depends on an inbox alone.
Frequently asked questions
Yes. Templates are maintained as HTML so you can apply your header, footer, colours and logo.
No. Delivery uses the SMTP server configured in your installation. Recipient addresses never leave your infrastructure.
Templates are validated before saving and unknown placeholders are reported. The preview also shows the result before the first real email goes out.
Works together with
Bookings & pool vehicles
Self-service booking from assigned pools, approval workflow and automatic vehicle assignment.
Driving licence control
Licence data, recurring visual checks and a booking block when the required class is missing.
Maintenance planning
Maintenance templates, plans by time or mileage, service history and reminders.
See this module with your own data
30 minutes, no sales pressure: we show the module in the context of your fleet — self-hosted in your data centre, GDPR-compliant, made in Germany.