Report odometer
With a plausibility check against the last known reading — implausible values stand out immediately.
Core platform
Driver submissions
Odometer reading, seasonal tyre change, damage report with photos, and fuel or charging receipt: drivers submit from the portal, fleet management accepts, asks back or rejects.
Submission types 4
Photo documentation Yes, for damage
Clarification requests Yes
Home charging Year-based rates
Four things drivers can report themselves
Every submission follows the same pattern: the driver submits, the report lands in the matching review queue, and only on acceptance does a real fleet record appear — an odometer reading, a damage case, a receipt. Data quality improves without administration chasing every driver.
What it does
What the module actually does
Report tyre change
Document seasonal changes including odometer — the basis for tyre set and storage records.
Report damage
With photo documentation straight from the phone. An accepted report becomes a case in damage management.
Submit fuel and charging receipts
Including home charging: for home charging the system applies the flat rates configured per year.
Review instead of retype
Four queues with accept, reject with reason and request for clarification. A counter in the navigation shows what is open.
Dedicated permissions
Reporting rights are separate permissions and can be granted independently of any administrative rights.
Workflow
Submission status
- 01 Submitted
- 02 In review
- 03 Accepted or rejected
Frequently asked questions
No. Submissions run in the browser on a phone — nothing to install, distribute or clear through an app store. That matters especially in public-sector environments.
Fleet management can reject it with a reason or ask for clarification. The driver sees status and questions under 'My submissions' and can cancel a submission themselves as long as it has not been accepted.
Only on acceptance. Until then the submission is a proposal; once accepted it becomes the vehicle's odometer reading, with its source recorded.
Works together with
Vehicle file
Every vehicle with technical data, registration, plate history, tyres, due dates and costs in one file.
Damage management
Damage cases from report to settlement — with liability classification, deadlines and costs.
Fuel management
On-site tanks, refuellings, fuel cards, fuel prices and budgets with consumption analytics.
See this module with your own data
30 minutes, no sales pressure: we show the module in the context of your fleet — self-hosted in your data centre, GDPR-compliant, made in Germany.