Capture with line items
Receipts with line items, cost centre, VAT rate and the receipt document attached.
Finance & analytics
Receipt management
From draft through review to payment: every receipt runs through a configurable rule engine that finds missing cost centres, missing VAT rates, duplicates and implausible odometer readings — before anyone approves.
Rule severities Off · info · warning · blocker
Override Only with justification
Correction Logged, non-destructive
Export With history and download
Receipts that do not make the auditor nervous
Rules have severities: an info note informs, a warning can be passed with a justified override, a blocker prevents the next step. Review stays strict where it must be and workable where it cannot be. Every override is logged with its justification.
What it does
What the module actually does
Configurable rule engine
Duplicate detection, fuel mismatch, mileage plausibility, missing cost centre and missing VAT rate — each as info, warning, blocker or off.
Review workflow with queue
Start review, approve, request clarification, reject or mark as paid — with a counter of open receipts in the navigation.
Four-eyes principle
Separation of capture and approval is a stored policy and is enforced visibly in the workflow.
Correct instead of overwrite
Financial corrections are a dedicated, logged operation — the original value stays traceable.
Exports and audit trail
Export jobs with history and download plus a compliance view with the complete audit trail.
Workflow
Receipt status
- 01 Draft
- 02 Submitted
- 03 In review
- 04 Needs clarification
- 05 Approved
- 06 Paid
Frequently asked questions
Yes. Every rule is set per tenant to off, info, warning or blocker. Cost centre and VAT obligations are configuration, not hard-wired behaviour.
The approval mode is configurable per tenant. In the lean variant a receipt moves to paid without a separate review stage; logging stays identical in both variants.
Yes, duplicate detection is one of the shipped rules. How strictly it applies — info, warning or blocker — is your configuration decision.
Works together with
Fleet Cost Cockpit
Total cost of ownership across fuel, maintenance, fines, insurance, damages and receipts.
Document management
Attach documents to vehicles, receipts, damages, fines and licences — on your own storage.
Driver submissions
Drivers report odometer, tyre change, damage and fuel receipts themselves — administration just reviews.
See this module with your own data
30 minutes, no sales pressure: we show the module in the context of your fleet — self-hosted in your data centre, GDPR-compliant, made in Germany.